Day 7: Less Chaos, More Output: 3 Simple Ways to Use AI at Work
Three simple tracks to turn AI into real work wins: meetings, nonprofit grants, and one‑page authority assets.
Day 7 — From Personal to Professional: AI at Work ✨
Three simple tracks to turn AI into real work wins: meetings, nonprofit grants, and one‑page authority assets.
Hey crew,
You’ve made it to Day 7 of our 14‑day AI challenge—who’s still with me? 🙋♀️ I hope this low‑pressure sprint has helped you dabble more effectively with generative AI. Over the past week we’ve explored ways AI can help when life gets lifey.
Quick Recap: Days 1–6
Getting started: platforms + the core structure of a great prompt
Self‑care ideas: using GPT for tiny joys (shoutout to the new pedi spots!)
Meal planning: including reverse‑searching a beloved recipe from just the ingredients
Mental load helpers: thank-you notes + school comms, simplified
Career glow‑up: job search prompts and résumé refresh
Declutter practice: your mind, your inbox, and even the hallway closet
Today’s Theme: From Me to We
It’s time to roll up our sleeves and point this energy at work. We’re tackling a few common professional scenarios where AI can be your quiet, competent assistant—no cringe, no buzzword soup.
Goal for Day 7: Create one tangible work asset in ≤45 minutes.
Pick one track below (follow your energy):
Track 1: Meetings & Calendar (keep it simple)
What you’ll make today: a cleaner week with prioritized meetings and focus time.
Copy/paste your next 2 weeks of meetings (titles + dates/times), then paste this:
Prompt:
“You are my calm chief of staff. Using the meetings below (next 2 weeks, add time zone]), do three things:
Prioritize each meeting with: Priority = High/Med/Low and Role = Decision / Input / FYI (1-line why).
For High and Decision items, suggest a prep block (15–30 min) scheduled before the meeting. Include: title, exact date/time, and a 3-bullet prep checklist (docs to skim, questions to answer, outcomes to clarify).
Mark any FYI/Low items that could be async and draft a polite decline I can paste.
Keep the whole plan skimmable, grouped by date, and cap total prep time at ≤90 minutes for the week.”
Track 2: Nonprofit Grant (research & first draft)
What you’ll make today: a one‑page Funder Fit Brief or a 120‑word LOI.
Do this (20–25 min):
Pick one funder.
Paste key text from their guidelines into the prompt below.
Generate a checklist of eligibility, deadlines, word counts, attachments.
If you have 45–60 min: draft a short letter of inquiry (LOI) with request amount, 1 data point about need, 2–3 activities (example: “Run 12-week after-school soccer clinics (2x/week) for 120 middle-schoolers across 4 schools, led by USSF-licensed coaches.”), and 1–2 outcome metrics (e.g. 75% of participants meet daily activity guidelines by week 12.).
Paste‑ready prompts:
“From this grant text, list all requirements as checkboxes. Group by: Eligibility, Narrative sections (with word limits), Attachments, Budget rules, Deadlines.”
“Write a 120–150-word
LOI for [Nonprofit] in [city] serving [population]. Include problem (1 data point), approach (2–3 activities), outcomes (1–2 metrics), and request $[X]. Tone: clear and non‑jargony.”
Track 3: Authority & Assets (show your work)
What you’ll make today: a 1‑page case study or service one‑pager.
Do this (20 min):
Pick one recent win.
Fill this skeleton: Client • Challenge (2 lines) • Approach (3 bullets) • Outcome (numbers or quotes) • CTA.
Share as a Google Doc or LinkedIn post.
If you have 40–45 min: export to a clean PDF and add it to your LinkedIn Featured.
Paste‑ready prompt:
“Turn these notes into a 1‑page case study (your tone: clear, no fluff). Use bold mini‑headers: Client, Challenge, Approach (3 bullets), Outcome, CTA.”
Which GPT should I use? (easy picks)
Use any solid general model (ChatGPT, Copilot, whatever) and keep your instructions simple. These starter helpers work great:
Calendar Co‑Pilot (for Track 1): “You are my calm scheduling assistant. Be brief. Help me protect focus, shorten meetings, and write polite declines.”
Grant Scout (for Track 2): “You are a grants researcher for a small nonprofit. Extract requirements from RFPs, build a one‑page funder brief, and draft 120‑word LOIs in plain language.”
Case Study Polisher (for Track 3): “You are a marketing writer for a boutique consultancy. Turn messy notes into a 1‑page case study with bold headers and specific outcomes.”
Tip: Save each as a custom GPT (or a pinned system prompt) so you can reuse it. (not sure you can do this with free subscription but definitely let me know!)
Just do it
Let them stack meetings—you’ll stack outcomes - use AI to create boundary emails or determine if something can be asynchronous.
Start tiny; ship something.
Clear beats clever. One page > no page.
P.S. Free vs. Paid Tools
If you’re still on a free tier, amazing—use what you’ve got. If you’re using AI more and want to experiment, the $20/month paid plan can unlock things like custom GPTs and more capable models. Not required; just a lever if you’re ready to tinker.
Your Day 7 Checklist
☐ Pick one track
☐ Run the prompt(s)
☐ Ship one asset (email, case study, or system)
☐ Block next week’s Deep Work
☐ Post your win (1 sentence + screenshot)
If you try one of these, hit reply and tell me what you did—I love cheering for tiny, meaningful wins. 💜
If this helped, share it with a teammate.